2022 ANNUAL REPORT

MINUTES OF THE 2022 ANNUAL GENERAL MEETING 63 Rule: 8.3 Existing: (8.3) The President may hold office for a period not exceeding two years. They may be re-elected after expiration of one year following their retirement. Proposal: Amendment New: (8.3) The President may hold office for a period not exceeding two years. They may be re-elected after expiration of one year following their retirement. A President may hold office for a period not exceeding three years if the Nominations Panel unanimously votes that the President may be proposed for re-election, due to exceptional circumstances. Mr Moore explained that the rationale for this proposal was to permit Basher Hassan to be awarded a third year of Presidency owing to the exceptional circumstances of the previous two years created by the global pandemic.Whilst this would be a permanent change to the rules, there was an inherent check and balance in the requirement for the Nominations Panel to unani- mously vote that a President could be proposed for re-election only in exceptional circumstances. The amendment was voted on and passed by a majority vote consisting of unanimous approval in the room and by 78 to three online. Resolution proposed by Mr HW Russell (Member) Rule: 5.10 Existing: (5.10) Members of the General Committee serving at the date these rules come into force (“Original Members”) that have already served a Maximum Term, shall be deemed to be serving their second consecutive term of office for the purposes of 5.5 above, allowing them to serve one more term of three years. Such Original Members shall be recognised as being Elected Members within the meaning of the Rules where the context requires (including in relation to eligibility or processes around re-election to the General Committee). Proposal: Delete The Chairman invited Mr Bill Russell to speak to his proposed amendment, for which a two-thirds majority was required in order for the amendment to be adopted. Mr Russell explained that his rationale was to allow for a greater proportion of new members of the General Committee, to bring in different views and experience. Mr Russell also felt that imposing a maximum of three terms upon all new committee members without this applying to the incumbents was disingenuous. In response, Mr Moore explained that this particular rule had been put in place to guard against a sudden loss of expertise at General Committee level all in one go. Only four members could ever benefit from this rule, and three of them had exercised their right to stand again in the 2022 election.There was now only one remaining committee member who could benefit from this rule. On that basis, and because the club could not support proposals targeted at individuals, the General Committee could not support the proposal. Mr John Hooper seconded Mr Russell’s proposal.The amendment was put to the vote; the motion was not passed as it did not receive the necessary two thirds majority support. Fifty-seven members voted in support of Mr Russell’s proposal and 68 members voted against it. 9. TO CONFIRM THE THREE MEMBERS ELECTED TO THE GENERAL COMMITTEE The Chairman invited Lisa Purse- house to confirm the members elected to serve on the General Committee. Ms Pursehouse said that, before she announced the result, she would like to apologise for the mistake which meant that the club had to reissue the ballot papers. As last year, she continued, there were two routes by which to join the General Committee.Three positions were available via the election route and there were four nominations, all of whom were standing members. The Chief Executive read out the number of votes cast for each candidate in alphabetical order: Davies, Kate A 780 Ellis, Paul J 555 Gillott, John A 471 Hacker, Peter J 696 She could therefore confirm that Kate Davies, Paul Ellis and Peter Hacker had been re-elected to the General Committee. The Chairman noted that John Gillott had been a fine member of the General Committee and wished him well for the future. David Beaumont asked if the process had changed for showing attendance at General Committee in the particulars of those members standing for election.The Chairman believed that particulars always referred to attendance during previ- ous term of office but would confirm with Mr Beaumont after the AGM. On the issue of the incorrect ballot papers, the Chairman confirmed that this was attributable to human error. As Chairman of the club, Mr Moore believed that ultimate accountability for the error must rest with him, and he offered to step down as Chairman from 4 April, the date of the next General Com- mittee meeting.This suggestion was rejected by the members present. 10. TO CONFIRMTHE NOMINATED MEMBER APPOINTEDTOTHE GENERAL COMMITTEE The Chairman introduced this item by explaining that the Nominations Panel had met several times during the year and interviewed every candidate, whether they were standing for election or going through the nominations route. It was clear that each of those putting themselves forward for selection had a wealth of significant knowledge, skills and experience.